Admin Clerk – Hermanus

Admin Clerk – Hermanus

Our client within the Aquaculture industry is seeking for the perfect candidate to join their dynamic team within the administration/ financial department.

You will be responsible for but not limited to:


  • Create weekly sales sheet
  • Receive delivery notes on WhatsApp, forward to office mail, print and note on delivery note schedule. Attach to picking slip
  • Tax invoice – Scan and email to customers
  • Month end: Send statements to customer
  • Age analysis schedule
  • Follow up on outstanding debtors


  • Weekly payment request – compile spreadsheet, copy invoices, scan and email to relevant person
  • Once paid – Stamp invoices as per date and file in correct supplier’s file

Live Sales / Ova

  • Order packaging/materials/chemicals for Ova season
  • Take queries from clients and send quotes (Ova and live sales)
  • Pastel Invoicing of ova and live sales
  • Compile recons for ova exports

Kaap Agri Account

  • Keep track of purchase orders and delivery notes
  • Compile schedule for payment of account on a weekly basis


  • Employment contracts and supporting documents /Annexures for employees
  • Assist in medical aid applications for staff

Office and farms

  • IT problems: Reporting, follow up and assist
  • Obtain and phone through monthly Eskom meter readings from farm
  • Issue of delivery note books and ensure returns when full

Stock Control: On a weekly and Monthly basis – making use of Dropbox.

WCA: IOD claims / monthly outstanding task lists

Purchase orders Suppliers: Issue Po’s and email.

Vehicles: Arrange services, keep track of repairs and maintenance, fleet card recons and Geotab tracking.


  • Previous experience in a similar field would be advantageous
  • Good track record
  • Contactable references

If you meet the above requirements, please upload your CV at

If not contacted within 14 days after submitting your application, please consider your application unsuccessful.

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